Rock Port Board of Aldermen

The Rock Port Board of Aldermen met Wednesday, December 20, 2017, at 6:00 p.m. with Mayor Chris Chamberlain presiding.  Board members present were Ron Deatz, Tim Taylor and Todd Stevens.  Alderwoman Lavon Paukert was absent.  Also present were Utility Clerk Terri McGuire, City Superintendent Trevor Hale, Chief of Police Shannon Sherwood and City Clerk Ashtin Paris.  Visitors were Earl Stoner, Rosita Stoner and Craig Walker.
Mayor Chamberlain called the meeting to order.
Taylor moved to approve the meeting agenda.  Deatz seconded.  All votes aye.
Stevens moved to approve the November 15, 2017, and December 6, 2017, meeting minutes.  Deatz seconded.  All votes aye.
Mayor Chamberlain presented Earl and Rosita Stoner with a certificate in grateful appreciation of their service to the City of Rock Port from 04/01/2011-09/30/2017.
Rock Port School Superintendent Craig Walker extended thanks from the School District.  Walker thanked Trevor and Sam for helping solve parking lot lighting issues, Mayor Chamberlain for starting the Community Council, Chief Sherwood for spearheading the docudrama and for his presence at the school, and Fire Chief Scott Jones and the firemen for their participation in the docudrama.
Taylor moved to approve the City financial statements, accounts payables, sales tax reports, delinquent tax list, and all board and departmental reports.  Stevens seconded.  All votes aye.
Deatz moved to approve the Utility financial statements, accounts payables, purchased power and water statements, take or pay water use report, water loss reports, Utility Clerk report and City Superintendent report.  Taylor seconded.  All votes aye.
Bill # 1185 – Amending 2017 City budget – was read.  Taylor moved to approve the first reading.  Stevens seconded.  Roll call vote was taken.  Deatz, Stevens and Taylor voted aye.  Nay – none.  Absent – Paukert.  Deatz moved to approve the second reading.  Taylor seconded.  Roll call vote was taken.  Deatz, Stevens and Taylor voted aye.  Nay – none.  Absent – Paukert.  Mayor Chamberlain declared Bill # 1185, Ordinance # 1185.
Bill # 1186 – Adopting 2018 City budget – was read.  Taylor moved to approve the first reading.  Deatz seconded.  Roll call vote was taken.  Deatz, Stevens and Taylor voted aye.  Nay – none.  Absent – Paukert.  Stevens moved to approve the second reading.  Deatz seconded.  Roll call vote was taken.  Deatz, Stevens and Taylor voted aye.  Nay – none.  Absent – Paukert.  Mayor Chamberlain declared Bill # 1186, Ordinance # 1186.
Bill # 1187 – Adopting 2018 Utility budget – was read.  Taylor moved to approve the first reading.  Deatz seconded.  Roll call vote was taken.  Deatz, Stevens and Taylor voted aye.  Nay – none.  Absent – Paukert.  Deatz moved to approve the second reading.  Stevens seconded.  Roll call vote was taken.  Deatz, Stevens and Taylor voted aye.  Nay – none.  Absent – Paukert.  Mayor Chamberlain declared Bill # 1187, Ordinance # 1187.
Bill # 1188 – Adopting 2018 Park Board budget – was read.  Taylor moved to approve the first reading.  Deatz seconded.  Roll call vote was taken.  Deatz, Stevens and Taylor voted aye.  Nay – none.  Absent – Paukert.  Taylor moved to approve the second reading.  Stevens seconded.  Roll call vote was taken.  Deatz, Stevens and Taylor voted aye.  Nay – none.  Absent – Paukert.  Mayor Chamberlain declared Bill # 1188, Ordinance # 1188.
Deatz moved to approve the 2018 liquor licenses.  Stevens seconded.  All votes aye.
Stevens moved to approve revisions to Employee Policy 2-10.  Deatz seconded.  All votes aye.
Taylor moved to accept Judge Patrick McLaughlin’s retirement.  Stevens seconded.  All votes aye.
Deatz moved to approve Resolution 2017-02 Appointing Municipal Judge David A. Baird.  Taylor seconded.  All votes aye.
Chief of Police Shannon Sherwood reported 269 calls for the month of November.  Officers attended firearms, domestic violence, and Live Scan training during November.  Officer Shannon Case submitted his resignation.  His last day of employment will be December 28, 2017.  Jon Chandler was hired for the Police Officer position and will begin employment on January 13, 2018.  Shop with a Cop was held on December 15th.  19 kids from Atchison County participated this year.  Officer Morriss, Officer Zach and Chief Sherwood participated in Shop with a Cop.  Sherwood reported that he attended the MIRMA police liability seminar in December.  Sherwood also reported that a nuisance violation letter was sent and junk vehicle letters have been sent out.
City Clerk Ashtin Paris reported that Emily Schulte was hired for the Deputy Clerk position and will begin employment on January 3, 2018.
City Superintendent Trevor Hale reported that concrete projects are completed for the year.  Hale presented a list of proposed concrete and chip seal repairs.  Stevens moved to approve the 2018 street repairs list and to bid the suggested city streets for chip sealing.  Deatz seconded.  All votes aye.
Supt. Hale reported that the electrical upgrade is in full swing.  Several outages have been scheduled.  Office staff has notified customers as soon as the outages are scheduled to give customers time to prepare.  A new pump has been ordered for the I-29 lift station.   A 4” water main break occurred on Sunday, November 26 at the intersection of Country Club and Parkview Drive with an estimated loss of 60,000 gallons. Concrete has been poured at the repair site.  Two projects at City Hall are underway, the remodel of the back office due to water infiltration damage and the repair and addition of drainage in the rear parking lot of City Hall.  All work is being performed by City crew.  Hale reported that he and Damien passed their 3rd year apprentice final in Columbia, MO.  Olsson has completed the electric rate study and asked if the Mayor and Board of Aldermen would like the study sent or presented.  The board requested both.  Hale will contact Olsson and a special meeting will be scheduled for the electric rate study presentation.
Alderman Taylor asked Supt. Hale if in-line water testing is performed by the City.  Hale reported that the City only performs bacteriological testing.
Alderman Stevens discussed the ACWWC report.  Stevens extended his appreciation for Dr. Craig Walker attending the meeting.
Mayor Chamberlain reported that he was contacted by Miles Leisman concerning the demolition of the building at 301 S. Main St.  The plan is to demolish the building, pack the lot, and then sell the lot.  They are looking for partnerships to accomplish this.  Mayor Chamberlain discussed bringing back the City-wide clean-up in 2018.  The Community Council will begin planning the event for spring 2018.  Mayor Chamberlain also reported that he is trying to plan an interstate lighting meeting after the holidays.
Deatz moved to adjourn.  Taylor seconded.  All votes aye.

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