The Rock Port Board of Aldermen

The Rock Port Board of Aldermen met Wednesday, November 15, 2017, at 6 p.m. with Mayor Chris Chamberlain presiding.  Board members present were Ron Deatz, Tim Taylor, Lavon Paukert and Todd Stevens.  Also present were Utility Clerk Terri McGuire, City Superintendent Trevor Hale, Chief of Police Shannon Sherwood and City Clerk Ashtin Paris.  Visitor was W.C. Farmer.
Mayor Chamberlain called the meeting to order.
Taylor moved to approve the meeting agenda.  Paukert seconded.  All votes aye.
Deatz moved to approve the October 25, 2017, meeting minutes.  Paukert seconded.  All votes aye.
Taylor moved to approve the City financial statements, accounts payables, sales tax reports, delinquent tax list, and all board and departmental reports.  Deatz seconded.  All votes aye.
Deatz moved to approve the Utility financial statements, accounts payables, purchased power and water statements, take or pay water use report, water loss reports and Utility Clerk report.  Paukert seconded.  All votes aye.
The 2018 City budget draft was reviewed.  Alderman Stevens joined the meeting.
The 2018 Utility budget draft was reviewed.
The 2018 Park Board budget draft was reviewed.
Alderman Stevens gave an update on the swimming pool.  The Park Board reviewed information from consultants and contractors for improvements to the existing swimming pool and new pool construction.  The Park Board will have a feasibility study conducted in the future to determine the best options.  Funding from the pool repair fund account may be used for the study.
Alderman Stevens gave an update on the community trail.  Superintendent Craig Walker attended the Park Board meeting to discuss a community trail at the school farm property.  The Rock Port School District is interested in partnering with the City of Rock Port and Rock Port Park Board for a community trail.
Chief of Police Shannon Sherwood reported that 62 business checks were conducted in October, 18 of 20 new investigations were completed, 5 domestic calls resulted in 2 arrests, 1 death investigation was conducted, RPPD assisted with the pursuit and capture of the stolen vehicles out of South Dakota, 30 traffic stops were conducted, 15 citations were issued, 271 case numbers were logged, 30 reports were written, and assisted 19 other agencies.  Sherwood reported that he and Court Administrator Ashtin Paris discussed options to make court safer.  A wand metal detector will be purchased and an officer will wand every person that comes into the courtroom.
City Clerk Ashtin Paris reported that election filing begins at 8:00 a.m. on Tuesday, December 12, 2017 and ends at 5:00 p.m. on Tuesday, January 16, 2018.  North Ward Alderman Todd Stevens and South Ward Alderman Tim Taylor are up for election this year.  Terms are two year terms ending April 2020.  KTC Enterprises contacted City Clerk Paris about selling ads for a dry erase board with emergency phone numbers on it.  Clerk Paris verified with the Board of Aldermen that local businesses should have the first opportunity to provide the memo boards.  Judge Patrick McLaughlin officially announced his retirement as Municipal Judge for Rock Port Municipal Court.  Mayor Chamberlain would like to honor Judge Patrick McLaughlin for his years of service as the Municipal Judge.  Clerk Paris will check with the City of Tarkio about honoring Judge Patrick McLaughlin for serving as Municipal Judge for both Rock Port and Tarkio Municipal Courts.
City Superintendent Trevor Hale reported that equipment for the winter season has been inspected, repaired and serviced.  Two pallets of salt and two pallets of calcium chloride have been stocked.  Several hours have been spent picking up pumpkins throughout town.  The park has been winterized.  The final concrete pour on Calhoun St. will be done on November 17, 2017,  The I-29 lift station had a pump failure.  The failure was caused by a bolt puncturing the casing.  The pump has been sent to Allied System for repair.  A 2” water main break occurred on November 6th causing an estimated 50,000 gallon loss.  Fire hydrant replacement on Calhoun St. was postponed to November 14 due to discovery of an inoperable valve at Main and Cass Streets, both the valve and hydrant have been replaced.  RS Electric returned to the upgrade project on November 13.  Weekly project update meetings will be held on Thursdays.  Olsson Associates would like to have a workshop with the Mayor and Board of Aldermen the first week of December to discuss the electric rate study.  The meeting will be held Wednesday, December 6, 2017, at 6 p.m.  Supt. Hale proposed purchasing a utility vehicle for City work instead of a new pickup.  A utility vehicle could be used to do several jobs that are currently done with a pickup, would allow for easier access to job sites, and would prove cost-effective.  The board requested Supt. Hale check with other cities that are using utility vehicles to determine UTV life and cost efficiency and to obtain quotes for the December meeting.
Mayor Chris Chamberlain presented the proclamation issued in honor of Gary G. “Bogie” Bogenreif.  Gary Bogenreif was an active member of the Board of Aldermen serving as North Ward Alderman from 1993-2009, of which he served 10 years as Board President.  Mayor Chamberlain plans to schedule a Community Council meeting as schedules allow and a meeting with the I-29 businesses in December.
W.C. Farmer questioned the use of iPads for Board of Aldermen meetings.  Clerk Paris gave W.C. Farmer a copy of the cost benefit analysis that was conducted prior to purchasing iPads for electronic/paperless meetings.  W.C. commended the City on the work being done on the streets.
Stevens moved to adjourn into executive session for personnel matters pursuant to Section 610.021(3) RSMo. & Section 610.021(13) RSMo.  Taylor seconded.  Roll call vote was taken.  Stevens, Deatz, Paukert and Taylor voted aye.  Nay – none.  Absent – none.
Paukert moved to adjourn executive session and resume regular session.  Stevens seconded.  All votes aye.
No action taken.
Taylor moved to adjourn.  Deatz seconded.  All votes aye.

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