Mayor Chris Chamberlain, left, presented Bob Wilmes, right, with a plaque in grateful appreciation of his service to the City of Rock Port.
The Rock Port Board of Aldermen met Wednesday, September 20, 2017, at 6:00 p.m. with Mayor Chris Chamberlain presiding. Board members present were Ron Deatz, Tim Taylor, Lavon Paukert and Todd Stevens. Also present were Utility Clerk Terri McGuire, City Superintendent Trevor Hale, Chief of Police Shannon Sherwood, City Clerk Ashtin Paris and Maintenance Crewman Bob Wilmes.
Mayor Chamberlain called the meeting to order.
Paukert moved to approve the meeting agenda. Deatz seconded. All votes aye.
Taylor moved to approve the August 16, 2017, meeting minutes. Paukert seconded. All votes aye.
Mayor Chamberlain presented Bob Wilmes with a plaque in grateful appreciation of his service to the City of Rock Port from March 31, 2014, to September 21, 2017. Mayor Chamberlain thanked Bob for his service and wished him the best in his future endeavors. Bob was undoubtedly an asset to the City and will be greatly missed.
Taylor moved to approve the City financial statements, accounts payables, sales tax reports, delinquent tax list, and all board and departmental reports. Deatz seconded. All votes aye.
Deatz moved to approve the Utility financial statements, accounts payables, purchased power and water statements, take or pay water use report, water loss reports and Utility Clerk report. Paukert seconded. All votes aye.
Bill # 1184 – MJMEUC delegates – was read. Deatz moved to approve the first reading. Paukert seconded. Roll call vote was taken. Paukert, Deatz, Stevens and Taylor voted aye. Nay – none. Absent – none. Taylor moved to approve the second reading. Deatz seconded. Roll call vote was taken. Paukert, Deatz, Stevens and Taylor voted aye. Nay – none. Absent – none. Mayor Chamberlain declared Bill # 1184, Ordinance # 1184.
Sealed bids for janitor services were opened. Bids were as follows:
1) Kandi Dowdy: City Offices – $250/month, Park Restrooms – $75/month
2) Lisha Wallace: City Offices – $300/month, Park Restrooms – $300/month
3) Cassie Hale: City Offices – $400/month, Park Restrooms – No bid
4) Rhonda Gayler: City Offices – $320/month net bid, Park Restrooms – No bid
Taylor moved to approve the janitor services bids from Kandi Dowdy. Stevens seconded. All votes aye.
I-29 exit 110 lighting was discussed. A bid estimate from MoDOT was reviewed. Mayor Chamberlain will contact the I-29 businesses to discuss interstate lighting.
The board reviewed information from Casey’s concerning donation of the Casey’s properties located at 101 U.S. Hwy. 136 East and 103 U.S. Hwy. 136 West. City Attorney Dan Smith submitted a letter concerning the liabilities of accepting the property donations. The board would like to inspect the buildings prior to making any decision.
Free service to City was discussed. Stevens asked if all street lights are necessary. Hale reported that the existing street lights are necessary. Olsson will include the cost of LED lighting and cost savings over time in the electric rate study.
Stevens moved to accept the free service allocation as proposed. The motion died for lack of second.
Stevens moved to budget all city utility services to the respective departments for 2018. Taylor seconded. All votes aye.
Health insurance renewal rates were reviewed. The City of Rock Port received a 4.63% renewal rate increase for the current health insurance plan. The current plan is a Pre-Affordable Care Act plan that may be kept for one more year. Bukaty Companies obtained quotes for similar Affordable Care Act plans. Affordable Care Act quotes were 19.3% – 42.1% higher than the current rates.
Stevens moved to approve the 4.63% renewal rates from Blue Cross Blue Shield of Kansas City. Taylor seconded. All votes aye.
Dental renewal rates were reviewed. Bukaty Companies obtained quotes from other insurance companies for the same dental plan. Blue Cross Blue Shield was lower than the current Assurant (Sun Life Financial) plan.
Stevens moved to approve the Blue Cross Blue Shield dental plan rates. Deatz seconded. All votes aye.
City Clerk Ashtin Paris presented the off-street parking regulations per Section 400.130(12). 44 Plaza, Inc., d/b/a Dusty Trail Café & Steakhouse submitted a request for 91 parking spaces for the restaurant.
Taylor moved to approve the request from 44 Plaza, Inc. d/b/a Dusty Trail Café & Steakhouse for 91 parking spaces. Stevens seconded. All votes aye.
City Superintendent Trevor Hale reported that the park lift station pump has been repaired and reset. Pump repair was performed by Allied Systems at a cost of $4,480. Scholz Company has completed 90% of the switch station and is currently awaiting the return of R/S Electric for primary feeder cable installation. The College Street project has been completed with 225.5 cubic yards of concrete being poured. Project cost came in at $3.98 per square foot. The Calhoun Street project is progressing with 153 yards poured thus far. Two pours and a fire hydrant replacement are remaining for the project. Due to a shortage in help and a large amount of utility projects needing to be completed, Calhoun Street will be the final concrete project for 2017. Currently, there are two water leaks in the system that have been identified. One water leak on Bluff Street is scheduled for repair on September 25. The second water leak has been found on Calhoun Street running down a storm drain. Water loss for August was 23%.
Alderman Todd Stevens was contacted concerning traffic not being blocked for the Atchison County Fair Parade. Chief Sherwood reported that a request to block traffic was not received. Stevens recommended 2017 and 2018 street improvements information be made available. Supt. Hale reported that he would like to see separate line items placed in the budget for rock and pothole repair.
Mayor Chris Chamberlain reported that the next Community Council meeting will be held in October. The four main goals for the meeting will be city beautification, school related issues – building a relationship between the city and school, vacant buildings on Main Street and community pride.
Paukert moved to adjourn into executive session for personnel matters pursuant to Section 610.021(3). Stevens seconded. Roll call vote was taken. Stevens, Deatz, Paukert and Taylor voted aye. Nay – none. Absent – none.
Taylor moved to adjourn executive session and resume regular session. Deatz seconded. All votes aye.
Taylor reluctantly moved to accept Bob Wilmes’ resignation. Stevens seconded. All votes aye.
Paukert moved to adjourn. Deatz seconded. All votes aye.