The Rock Port Board of Aldermen met Wednesday, October 26, 2016 at 4:30 p.m. with Mayor Jeff Seaman presiding. Present were Aldermen Chris Chamberlain, Tim Taylor, Todd Stevens, and Shawn Shineman. Also present were City Superintendent Trevor Hale, Utility Clerk Terri McGuire, and City Clerk Ashtin Paris. Visitors present were Kyle Driskell and Dan Johnson.
Mayor Seaman called the meeting to order.
Taylor moved to approve the meeting agenda. Chamberlain seconded. Taylor, Chamberlain, and Stevens voted aye. Shineman was absent.
Chamberlain moved to approve the September 21, 2016 meeting minutes. Taylor seconded. Taylor, Chamberlain, and Stevens voted aye. Shineman was absent.
Alderman Shineman joined the meeting.
Kyle Driskell was present to discuss the denial of a sewer backup claim that occurred because the City’s lift station quit working. The board will issue a letter to CCMI & MIRMA requesting review of the claim. A MIRMA representative is scheduled to be at the November meeting. The board requested a presentation on sewer claims and claims paid information.
Taylor moved to approve the City financial statements, accounts payables, sales tax reports, delinquent tax list, and all board and departmental reports. Shineman seconded. All votes aye.
Chamberlain moved to approve the Utility financial statements, accounts payables, purchased power and water statements, take or pay water use report, water loss reports, and Utility Clerk report. Stevens seconded. All votes aye.
Stevens moved to install four surveillance cameras at the City maintenance barn not to exceed $3,000. Taylor seconded. All votes aye.
Stevens moved to approve the revision to the Employee Policy Manual Section 2-25 Uniform Allowance authorizing a $200 clothing/uniform allowance and one pair of boots per year. Chamberlain seconded. All votes aye.
Taylor moved to approve Resolution 2016-06 Authorizing Mayor to sign contract between the City of Rock Port, MO and TNR Construction, LLC in regards to construction of the Downtown Streetscape Improvement Project TAP-9900(119). Shineman seconded. All votes aye.
Taylor moved to approve Resolution 2016-07 Authorizing Mayor to sign contract between the City of Rock Port, MO and Harold K. Scholz Co. in regards to the Electrical System Improvements Bid Section One New Distribution Station and Related Work. Chamberlain seconded. All votes aye.
Shineman moved to approve Resolution 2016-08 Authorizing Mayor to sign contract between the City of Rock Port, MO and RS Electric Utility Services in regards to the Electrical System Improvements Bid Section Two Existing 2400 V System Conversion to 4.16 kV. Stevens seconded. All votes aye.
Stevens moved to approve the S. Water St. (Opp St. to Cass St) concrete project. Taylor seconded. All votes aye.
Hale reported that a water line project will have to be completed prior to starting the concrete project. The concrete project may have to be postponed to 2017 depending on weather conditions.
Clerk Paris informed the board that the City received a 5.15% health insurance renewal rate. All insurance rates will be available at the November meeting date.
A letter from the Atchison County Commission concerning Glider Ave was reviewed. Hale contacted Adam at Midland Engineering concerning a survey of Glider Ave. Supt. Hale will send a letter to the Atchison Commission concerning the City’s intent to have a survey completed to establish ownership of the road.
City Superintendent Trevor Hale reported that he would like to budget for a new bobcat in 2017 to replace the smaller bobcat as it needs repaired each time it is used. The frame broke on the Case tractor that is used at the compost site. This winter the tractor will be brought to the City maintenance barn to see if a new frame can be built, if cost effective. The City may be able to rent a loader to perform work at the compost site. Fencing and gates will be installed at the compost site following the completion of street projects.
Alderman Taylor reported that the wall on Skyline Dr. is falling and the brush is rubbing vehicles.
Alderman Shineman reported several compliments on the streets and how much everyone appreciates the work being done by the city crew.
Stevens recommended purchasing a bobcat similar to the one purchased this year so equipment attachments are interchangeable. Stevens reported good feedback on the work being done within the City. Stevens recommended publishing the annual take-or-pay water usage showing the current usage and the previous usage.
Mayor Seaman presented Alderman Chris Chamberlain with a proclamation in honor of his father Greg Chamberlain.
Taylor moved to adjourn into executive session for real estate matters pursuant to Section 610.021(2) RSMo. Chamberlain seconded.
Hale requested use of the meeting room for Boy Scouts meetings. Request approved.
Taylor moved to adjourn. Shineman seconded. All votes aye.