Submitted by

Kristy McDonald,

City Clerk

The City of Fairfax Board of Aldermen met April 17, 2019. The meeting was called to order by Ryan Kingery, mayor, at 6:30 p.m. Roll was taken. Also in attendance were: Tabitha Wintz, Michael Oswald, and Kristi Duering, aldermen; John Brown, Water Superintendent; Kristy McDonald, City Clerk; Danny Kemerling, treasurer; Doug Schulte, Schulte Engineering and Consulting; Jerri Dearmont, Grant Administrator, Northwest Missouri Regional Council of Governments; and Frank Gardner and Bob Carlock, citizens.

City Clerk Kristy McDonald swore in Tabitha Wintz, the newly-elected Alderman-at-Large (elected). Beth Graves was not present and will be sworn in at the next meeting.

The tentative agenda was approved, as well as the regular minutes of March 20, 2019.

Frank Gardner was present to discuss his concerns with Sly Street. He says people speed down the road which creates a hazard, especially for kids walking along the road to and from school. It also creates a lot of dust since part of Sly is gravel. There have been multiple complaints from other citizens also about the speeding. The council discussed putting up a speed limit sign to remind people the speed limit is only 20 mph on all city side streets. There are also plans to spray the road with dust control.

Public Hearing

The public hearing for the City of Fairfax, Community Development Block Grant for street improvements, was held. Jerri Dearmont opened the hearing. All interested parties signed the attendance sheet. The application was reviewed in detail with appropriate forms being signed or passed. Mrs. Dearmont explained that the total project cost is estimated at $523,381. The city proposes to seek $500,000 from Community Development Block Grant with the city contributing $5,000 in cash and $18,381 of in-kind match toward construction inspection. This proposed project will include street improvements of approximately 11,400 feet using a chip and seal method. Letters of support from Senator Hegeman and Representative Andrews have been requested. The narrative for this project is currently being written. The city will move forward in procuring an engineering firm for design and construction inspection.

The budget data forms will be completed by the clerk. The needs assessment was completed during the hearing. State Historic Preservation Office (SHPO) will be notified prior to submission of the application. All forms were reviewed and executed. The public hearing was declared closed at 7:50 p.m. Jerri Dearmont and Doug Schulte then left the meeting. Frank Gardner and Bob Carlock left the meeting at 7:06 p.m.

The board approved the accounts payable. The city-wide clean-up last weekend was deemed a success. Both dumpsters were full by Saturday evening. The council appreciates the work that is being done to clean up properties and showing pride in our community. There will be another clean-up day the weekend of May 10. There will be two dumpsters again and they will be located on the west side of the city park. There was also discussion about individual properties that need cleaned up. Letters will be sent out.

Michael Oswald presented an estimate for the demolition of the building on the northwest corner of Broadway and Main. The building has been offered to the city, but at this time the council agreed that they cannot afford to take the building and pay for the demolition cost.

Staff Reports

Danny Kemerling presented his treasurer’s report showing that all accounts are in balance.

Kristy McDonald informed the council that the auditor will be here on April 25 to start the 2018 audit. She also gave a report on the hazard mitigation meeting April 16 and the Wholesale Water Committee meeting April 17.

John Brown reported that the new mower has been delivered and inspected. They had to repair the city park water fountain last week due to a broken water line.

The air conditioning in the tractor has stopped working. John got an estimate for repair of the compressor at $1,500 or less. The council agreed to pay for the repair since it is a closed cab tractor that they use often in the summer for mowing and spraying. Michael Oswald made a motion to approve the repair and Tabitha Wintz seconded. The motion passed unanimously.

There was discussion about hiring seasonal help for weed eating, mowing, and other jobs as needed. Michael Oswald made a motion to hire one position starting at minimum wage for seasonal help. Kristi Duering seconded the motion and the motion passed unanimously.

The meeting was adjourned at 9:00 p.m. The next meeting is May 15 at 6:30 p.m.