The Rock Port Board of Aldermen met Tuesday June 21, 2016 at 6 p.m. with Mayor Jeff Seaman presiding. Present were Aldermen Chris Chamberlain, Shawn Shineman, Todd Stevens and Tim Taylor. Also present were City Superintendent Trevor Hale, Utility Clerk Terri McGuire, City Clerk Ashtin Paris and City Attorney Dan Smith. Also present was Susan Reed.
Mayor Seaman called the meeting to order.
Stevens moved to approve the meeting agenda. Chamberlain seconded. All votes aye.
Stevens moved to approve the May 18, 2016 meeting minutes. Taylor seconded. All votes aye.
Susan Reed of Harden, Cummins, Moss & Miller, L.L.C. presented the FY 2015 City of Rock Port and Rock Port Municipal Utilities audits. Taylor moved to approve the FY 2015 City of Rock Port and Rock Port Municipal Utilities audits. Shineman seconded. All votes aye.
City Attorney Dan Smith was present to update the Board of Aldermen on the health status of Judge J. Patrick McLaughlin. Court will not be held on June 27. All court cases scheduled for June 27 are being continued to July 18.
Stevens moved to authorize City Clerk Ashtin Paris to seek potential candidates for Municipal Judge if Judge McLaughlin will not be able to return. Chamberlain seconded. All votes aye.
Stevens moved to authorize Mayor Seaman to appoint a temporary Municipal Judge prior to the July 18 court date if necessary. Shineman seconded. All votes aye.
A special event permit for alcohol consumption for the 4th of July Volleyball Tournament submitted by Candy Jennings was reviewed. Taylor moved to approve the special event permit for alcohol consumption on city property for the 4th of July Volleyball Tournament. Chamberlain seconded. All votes aye.
Stevens moved to approve the City financial statements, accounts payables, sales tax reports, delinquent tax list, and all board and departmental reports. Taylor seconded. All votes aye.
Stevens moved to approve the Utility financial statements, accounts payables, purchased power and water statements, take or pay water use report, water loss reports, Utility Clerk report and Superintendent report. Shineman seconded. All votes aye.
Shineman moved to accept LoryAnne Daugherty’s resignation from the Park Board. Chamberlain seconded. All votes aye.
Chamberlain moved to approve the Mayor’s appointment to the Park Board. Shineman seconded. All votes aye.
Park Board – Greg Young Term expiring April 2017
Taylor moved to approve Action Agenda Item 2016-03 MIRMA Assessment allocation. Chamberlain seconded. All votes aye.
The board reviewed City Code for scooters, ATVs, UTVs, and golf carts. A notice will be placed in the Atchison County Mail concerning operation requirements.
The board reviewed City Code concerning breed specific dog bans. Currently dangerous dogs, pit bulls, rottweilers, and doberman pinschers are banned within the corporate limits of the City of Rock Port.
The board reviewed the Park Board Calendar and Maintenance Expectations that the Park Board voted to adopt at the May 23 Park Board meeting.
Current intergovernmental agreements between the City of Rock Port and Atchison County were reviewed.
Taylor moved to have Glider Ave surveyed if necessary not to exceed $1,500. Stevens seconded. All votes aye.
City Superintendent Trevor Hale reported that the City of Rock Port received a letter of warning from Missouri Department of Natural Resources for violating conditions of burn permit FY16-816 for a fire still smoldering. A written response documenting actions to prevent any future violations is required by July 15, 2016. The current permit requires the fire to start no earlier than 7 a.m. and be put out no later than 5 p.m. of that same day. DNR staff recommended burning in smaller piles. Options for the compost site and brush pile were discussed. Stevens requested the initial paperwork for the compost site and employee hours spent working at the compost site for the past quarter.
Hale reported that concrete work will begin the week of 6/27 at the intersection of Opp and Market. The intersection will be closed until the project is complete. A notice will be in the 6/23 edition of the Atchison County Mail concerning the closing of the intersection. The next scheduled project will be the intersection of Mill and Market.
Hale reported that employees have been putting rip rap around the sewer lagoons and cleaning up the area north of the maintenance barn to be used as the staging area for the electrical upgrade project. Ken Fairchild will be at the July meeting to present the plans and specifications for the electrical distribution system project and request to advertise for bids.
Clerk Paris gave an additional update on Judge McLaughlin. Judge McLaughlin has been employed with the City of Rock Port since January 1996 when Rock Port began holding court at City Hall.
Clerk Paris reported that MIRMA Loss Control Specialist Jeff Arp visited on June 15th to conduct a risk control visit at the pool. The City received one recommendation for the visit. All personal protective equipment (PPE) for the pump room shall be stored in a manner that does not require staff to enter the pump room to retrieve the PPE. Paris also reported that the first Starfish audit was performed at the pool and a score of 4/5 was received. Three audits will be conducted this season for a total cost of $3,000 MIRMA reimburses the park board for each audit that receives a passing score.
Clerk Paris reported that she will be attending the MIRMA Annual Meeting July 20-22. MIRMA requested the Annual Meeting invitation be extended to the Mayor and Board of Aldermen as well.
The next Board of Aldermen meeting is scheduled for Wednesday July 20th. Clerk Paris reported that Clerk Terri McGuire will fill in for her at the meeting.
Alderman Chamberlain reported that he had been approached by a citizen about the tourism board focusing more attention on welcome signs and brochures. Chamberlain requested tourism board members be present at the next meeting to discuss the board’s focus on tourism.
Stevens moved to adjourn. Taylor seconded. All votes aye.