The City of Fairfax Board of Aldermen met in regular session June 8, 2016. The meeting was called to order by Alva Stoner, Mayor, at 6:01 p.m. Also present were:
Beth Graves, Kristi Duering, Michael Oswald, and Ryan Kingery, Aldermen; Melissa Gilpin, City Clerk; John Brown, Water Superintendent; Taryn Henry, City Attorney.
The aldermen voted to approve the corrected minutes of the May 18, 2016, meeting.
Melissa Gilpin was asked to about the procedure was for closing an alley. There was a brief discussion, and the City Attorney will do some research.
There was a brief discussion and explanation regarding the bills. Aldermen Kingery, Graves and Duering voted to approve the accounts payable, with Oswald voting nay.
The aldermen also voted to approve the financial statement.
NEW BUSINESS–
Melissa Gilpin presented the City Treasurer’s report in Danny Kemerling’s absence. All accounts are in balance.
John Brown reported that he found prices on new swings for the park but has not heard back from the sorority as to what they want to do. He is not having any luck finding a cover for the slide, and a custom cover would probably have to be made if this is pursued.
The fire department had an Insurance Service Office (ISO) inspection. They rate the fire departments on a scale of 1-10, with 1 being the best and 10 being the worst. This score affects the citizens’ homeowners insurance rates. Fairfax currently has a score of 8. The last inspection was done in 1988. It is believed that the rating will decrease after this inspection but it will be a few weeks before they know for sure. During the inspection, it was noted that the department needs to carry more fire hose on the trucks to meet the requirements. The approximate cost of the hose would be $1,600 split equally with the rural fire department. The aldermen voted unanimously to purchase the hose.
Radio signal was lost after installing lighting at the shop. John Brown purchased a router and it was installed. There will be no additional costs to the city. The city has been having issues with lagoon tests. TSS (Total Suspended Solids) is running high due to the early warming and rainy spring. The problem has been treated but it takes a while to see the results on tests. The city will receive a letter from the Department of Natural Resources regarding this issue and will have to respond to the Notice of Violation explaining what is being done to fix the issue.
John Brown has been asked to be a chairperson for the Missouri Water & Wastewater Conference. The city is a member of this organization, which offers services to help water systems with a number of things. He will have to attend approximately four meetings a year. Board members agreed that this would be fine.
The council discussed the possibility of having a city-wide clean-up. This can get costly and there have been issues in the past with people abusing the privilege by dumping on the street instead of the dumpster, and by people from out of town dumping so that there isn’t as much room for residents to use. Melissa Gilpin was asked to look into the costs of a dumpster or scheduling a day where items can be picked up at the curb.
Melissa Gilpin reported that the city has received a scholarship for a representative to attend a Brownsfield Conference in Tan Tara in July. The city could gain some useful insight into funding sources and ways to help clean up and revitalize properties in the community. The board agreed to have Melissa attend this conference.
The auditor was in the first week of May and should have the city’s annual report done soon.
Melissa also gave an update on dangerous buildings. Work has begun but the owners have requested extra time due to health complications. The board is ok with that as long as progress is being made.
Melissa has received numerous complaints regarding parking issues in town. There are several people parking on narrow streets, which obstructs traffic. There are also cars parked on Broadway that are several feet from the side of the street on both sides which are also obstructing traffic. City Attorney will look into what the city needs to do to address this issue.
Board members voted to close the meeting for executive session under RSMo. 610.21(13).
The Board of Aldermen returned to open session and voted unanimously to give Steve Stevens a 50¢ raise per hour for passing his wastewater licensing test.
The next meeting will be Wednesday, July 13, 2016, at 6:00 p.m.
(The unapproved minutes were submitted by Melissa Gilpin, City Clerk.)