The Fairfax R-3 School Board of Education held a regular board meeting July 21, 2016. Present were: Deanna Beck, Doug Miller, Chris Smith, Matt Heits, and Mike Lewis, board members; Michael Garrett, superintendent; and Debra Wyatt and Michael Hollingsworth CTA representatives.
COMMUNICATIONS–
Deanna Beck read a thank you note from Sheridan Mires for the retirement plaque.
AGENDA–
Board members voted to approve the agenda as presented.
MINUTES & FINANCIAL REPORT/MONTHLY RECONCILIATION–
Board members reviewed the minutes from the June 16 regular and executive meetings and the June 16 executive meeting. They also reviewed the financial report and the monthly reconciliation report indicating a liquid balance of $533,265.12 as of June 30, 2016. Dr. Garrett reviewed the fund balance with the board, indicating a total balance of all institutions at $872,670.81 as of July 21, 2016.
PAYMENT OF BILLS–
The June monthly bills in the amount of $43,830.93 were reviewed and approved for payment.
SUPERINTENDENT’S
REPORT–
The floors are done in the building, and they are starting on maintenance items. Making good headway and the help is working out great.
The insurance claim is still in the works with the roofs being repaired, the fence almost fixed, the scoreboard ordered, and the crow’s nest being disassembled by Doug Miller.
CONSENT AGENDA–
Board members voted to approve the consent agenda.
OLD BUSINESS–
Dr. Garrett indicated that there is still no word on the junior stand rewiring bid. The board agreed to pursue other electricians to get bids and decide whether it is feasible or not. They want to make it safe for use.
NEW BUSINESS–
Board members voted to renew the BAC CD due on July 27, 2016, and to liquidate the Ascencia Bank CD due on July 28, 2016, to help pay for expenses until local tax revenue arrives.
Dr. Garrett updated the board on the current progress of the storm damage claim with the roofs on, scoreboard ordered, fence almost completed, and freezers cleaned out. The crow’s nest will be built by volunteers to meet the $14,000 insurance replacement limit. The total so far is around $73,000 with the $1,000 deductible. The consensus of the group is to build the crow’s nest with volunteer labor.
Board members voted to accept $25 for the playground fund in memory of Judy Lisle.
The board voted to hold the 2016 tax rate hearing on August 18, 2016, at 6:30 p.m. in the library with the regular meeting to follow.
The board voted to keep the tuition policy the same as the 2015-2016 school year with no changes.
The board voted to accept bids from A&E for the milk and American Recycling for the trash service for the 2016-2017 school year.
ANNOUNCEMENTS/MISCELLANEOUS–
The next regular board meeting will be Thursday, August 18, 2016, following the tax rate hearing at 6:30 pm in the library.
Board members voted to go into executive session as allowed by the Revised Statutes of Missouri 610.021.3 and 610.021.6.
The regular board meeting was then adjourned.