The Rock Port Board of Aldermen met Wednesday, November 16, 2016 at 6 p.m. with Mayor Jeff Seaman presiding. Present were Aldermen Chris Chamberlain, Tim Taylor, and Shawn Shineman. Alderman Todd Stevens was absent. Also present were City Superintendent Trevor Hale, Utility Clerk Terri McGuire, Chief of Police Shannon Sherwood and City Clerk Ashtin Paris. Visitors present were Jeff Arp, Glenn Price, and Eric Chamberlain.
Mayor Seaman called the meeting to order.
Taylor moved to approve the meeting agenda. Chamberlain seconded. All votes aye.
Shineman moved to approve the October 26, 2016 meeting minutes. Taylor seconded. All votes aye.
Jeff Arp, MIRMA Loss Control Specialist, presented the MIRMA grant awards. MIRMA awarded the City of Rock Port 3 grant awards: $1,621.00 for 3 tasers, $2,331.00 for 3 body cameras, and $5,000.00 for a milling machine for a total of $8,952.00.
Glenn Price, MIRMA Claims & Litigation Director, presented information concerning sewer backup claims. Eric Chamberlain expressed frustration with the communication during the claim process. The Mayor and Board of Aldermen expressed dissatisfaction with the recent sewer backup claim denial. The board asked what steps the City needs to take if not satisfied with the claim denial. Glenn reported that the process is in the bylaws. If the City is not satisfied with the claim denial they may contact the Executive Director and then take the matter before the MIRMA Board of Directors if not satisfied with the Executive Director’s decision.
Taylor moved to contact the MIRMA Executive Director concerning the recent claim denial. Shineman seconded. All votes aye.
Chamberlain moved to approve the City financial statements, accounts payables, sales tax reports, delinquent tax list, and all board and departmental reports. Taylor seconded. All votes aye.
Chamberlain moved to approve the Utility financial statements, accounts payables, purchased power and water statements, take or pay water use report, water loss reports, and Utility Clerk report. Shineman seconded. All votes aye.
Taylor moved to adopt the MIRMA Police Model Policies and to include rape crimes in the pursuit policy. Shineman seconded. All votes aye.
Shineman moved to accept Jon Chandler’s resignation. Chamberlain seconded. All votes aye.
Chamberlain moved to pay $500.00 net wages to the full-time officers for working additional shifts during the full-time officer shortage. Taylor seconded. All votes aye.
Taylor moved to approve hiring Georgia Houghton as a Reserve Police Officer. Chamberlain seconded. All votes aye.
Shineman moved to approve the health insurance renewal rates. Taylor seconded. All votes aye.
Shineman moved to approve the 5% Tracfone Wireless, Inc. settlement assignment to MML. Chamberlain seconded. All votes aye.
The 2017 RPMU budget draft was reviewed.
The 2017 City and Park Board budget drafts were reviewed.
A special meeting was set for Thursday, December 1st at 6:30 p.m. for further budget review.
Chief of Police Shannon Sherwood reported that the new full-time police officer will begin January 2, 2017. Starting salary for the position is $30,000.00 with a 2 year employment contract and $500.00 moving stipend, as previously offered for the position.
City Clerk Ashtin reported that election filing begins Tuesday, December 13, 2016 at 8:00 a.m. and ends Tuesday, January 17, 2017 at 5:00 p.m. Up for election this year are Mayor Seaman, and Aldermen Chamberlain and Shineman.
City Superintendent Trevor Hale reported that Scholz has started grading for the electric upgrade project and will be pouring concrete tomorrow. They are expecting an estimated $18,500.00 in deducts on the Scholz contract. Hale attended the November ACWWC meeting and as of October the City of Rock Port has used 88.2% of the take or pay contract. Hale anticipates coming in about 2 million gallons over the take of pay contract, which is 14 million less than 3 years ago. Hale also reported that the final concrete was poured for the Clay St. project and some patches were poured on Water St.
Alderman Taylor reported several vehicles at Hale Fireworks and questioned if the owner intended to sell vehicles from the location. Clerk Paris will ask Chief Sherwood to check into it. Taylor also recommended checking into going digital for board meetings and discontinuing use of paper meeting packets. Clerk Paris will obtain quotes.
Alderman Shineman recommended putting information out to customers for winterizing pipes for the winter season.
Shineman moved to adjourn. Chamberlain seconded. All votes aye.