The Rock Port Board of Aldermen met at Rock Port City Hall on Wednesday, March 21, 2018, at 6:00 p.m. with Mayor Pro Tem Todd Stevens presiding in the absence of Mayor Chamberlain. Board members present were Ron Deatz, Tim Taylor, Lavon Paukert and Todd Stevens. Also present were Utility Clerk Terri McGuire, City Superintendent Trevor Hale, Chief of Police Shannon Sherwood, and Deputy Clerk Emily Schulte. Visitors were Randy Friesen and W.C. Farmer.
Mayor Pro Tem Stevens called the meeting to order.
Taylor moved to approve the meeting agenda. Deatz seconded. All votes aye.
Deatz moved to approve the February 21, 2018, meeting minutes. Paukert seconded. All votes aye.
Taylor moved to approve the city financial statements, accounts payables, tax report, delinquent tax list, and all board and departmental reports. Paukert seconded. All votes aye.
Deatz moved to approve the utility financial statements, accounts payables, purchased power and water statements, take or pay water use report, water loss reports, Utility Clerk report and City Superintendent report. Taylor seconded. All votes aye.
The board discussed the offer for land transfer of city-owned property. Deatz moved to approve Brian Kelly’s offer and prepare an ordinance before the next meeting. Taylor seconded. All votes aye.
Bill # 1193 – Repealing and Replacing Cost-Sharing Sidewalk Replacement Program – was read. Taylor moved to approve the first reading. Deatz seconded. Roll call vote was taken. Deatz, Stevens, Paukert and Taylor voted aye. Nay – none. Absent – none. Paukert moved to approve the second reading. Deatz seconded. Roll call vote was taken. Deatz, Stevens, Paukert and Taylor voted aye. Nay – none. Absent – none. Mayor Pro Tem Stevens declared Bill #1193, Ordinance #1193.
City Superintendent Trevor Hale requested to sell the 1996 Elgin street sweeper and other unneeded equipment. Taylor moved to approve working with Merz Farm Equipment to sell unneeded equipment with agreed upon reserve prices set. Deatz seconded. All votes aye.
The 2018 concrete street repairs were presented for approval. Deatz moved to approve the 2018 concrete street repairs with the revision of moving Calhoun Street (Main to Market) to first priority and Hillside Drive to Fairlane Court as second. Paukert seconded. All votes aye.
The 2018 concrete street repairs are:
• Calhoun Street (Main Street to Market Street)
• Hillside Drive to Fairlane Court
• Manor Circle approach
• East Ridge Court approach
• Clay Street – Main Street to alley
The NLC Service Line Warranty Program endorsed by MML was discussed. An inquiry should be made to obtain rates and better understand the service, however it was the consensus that we would not likely move forward at this time.
City-wide cleanup expenses were discussed. Taylor moved to approve the proposal sent from American Recycling & Sanitation in addition to the expenses the city will incur with labor and equipment. Deatz seconded. All votes aye. Additionally, the suggestion was made to reach out to Northwest Missouri Regional Council of Governments for disposal of items not allowed by American Recycling & Sanitation.
Chief of Police Shannon Sherwood reported the Rock Port Police Department issued 421 new case numbers, 66 reports were written, and 11 assists with other agencies during the month of February.
City Superintendent Trevor Hale reported they have been working on ditch digging on the northwest side of town. Some water loss continues to be problematic, but they are continuing to work towards getting them found and fixed. Hale updated the board on the Atchison County Wholesale Water Commission meeting.
Utility Clerk Terri McGuire discussed updates regarding Dollar General and possible site locations.
Alderman Todd Stevens gave updates regarding the Park Board. Aldermen Stevens also mentioned a tree trimming that would be taking place at the park. He mentioned that some of the younger wrestlers from town would be volunteering their time with branch clean-up to assist in these efforts.
Taylor moved to adjourn into executive session for personnel matters pursuant to Section 610.021(3) RSMo. and Section 610.021(13) RSMo. Deatz seconded. Roll call vote was taken. Stevens, Deatz, Paukert and Taylor voted aye. Nay – none. Absent – none.
Paukert moved to adjourn executive session and resume regular session. Deatz seconded. All votes aye.
Paukert moved to approve revisions made to Employee Policy 2-10 Paydays, Overtime and On-call. Deatz seconded. All votes aye.
Paukert moved to approve Deputy Clerk Emily Schulte becoming a full-time employee as of April 2, 2018. Taylor seconded. All votes aye.
Paukert moved to adjourn. Deatz seconded. All votes aye.