The Fairfax R-3 Board of Education met in regular session March 21, 2019. Doug Miller, board vice-president, called the meeting to order. Present were board members Josh Oswald, Sam O’Riley, Chris Smith, and Jon Graves. Board members Mike Lewis and Marshal Oswald were absent. Others present were Fairfax R-3 Superintendent Jeremy Burright, Fairfax K-12 Principal Dustin Barnes, and board secretary Karen Burke. Representing the CTA was Twilla Clark.

A donation of $25,000 from the Dean Curnutt memorial was accepted for the STEM program.

Board members voted to approve the agenda as presented.

The board reviewed the minutes from the February regular and executive meetings. The board reviewed the financial report and the monthly reconciliation report indicating a liquid balance of $1,504,797.07. Dr. Burright reviewed the fund balance with the board, indicating a total balance of all institutions at $1,541,579.53.

The March monthly bills in the amount of $82,158.77 were reviewed and approved for payment.

Lease Purchase Update: Current balance is $245,742.

Insurance Clearing Account: Current balance is $201,395 (roofing project).

Superintendent’s Report

Construction Update: They are waiting on feedback from Mickes O’Toole regarding the school’s communication with the Wilson Group regarding seeking financial compensation (liquidated damages) for the prolonged timeline of construction. Liquidated damages, if paid in full, come to $500 per day, starting on the day of substantial completion identified in the contract.

Transportation: It has been a struggle this last month to get the school vehicles into and out of various repair facilities, but everything is essentially fixed. That, combined with the help from Mrs. Comstock, Mr. Palmer, and Mr. Schieffer, who shuttled buses to and from mechanics and were patient while things were repaired, means vehicles should be ready to finish the school year with minimal problems in the transportation department.

Discussion on bleachers will be put on old business for the April meeting.

Principal’s Report

The third quarter ended on Friday, March 15.

FFA has started their competitive season with 28+ kids participating.

Professional Development took place March 20. The high school worked on MAP information and item analysis. Business, FACS, and Ag worked on their program self-evaluations and action plans, and lower elementary worked on title and reading info.

Mrs. Lucas is hosting a Title 1 Game Night at the school March 25.

Battle of the Books will be held March 29, at Tarkio. Several elementary teams are involved. Mrs. Bredensteiner is heading this up.

Prom will be held April 6.

Spring sports seasons have started: Baseball, 20 total (7 Fairfax), girls’ track 16 (2 Fairfax), boys’ track 11 (2 Fairfax), junior high girls’ track 18 (4 Fairfax), junior high boys’ track 13 (8 Fairfax), and boys’ golf 3 total (3 Fairfax).

The high school Academic Team has been competing and performing well. Fairfax hosted two meets this year.

Fairfax is working on co-op coaching positions for the 2019-2020 school year with Tarkio.

Board members voted to approve the consent agenda.

Snow Day Make-Up: The board agreed to change the calendar to allow students to attend school for a half day on April 19 (Good Friday). This change allows the school to meet both the required number of days and hours. The last week of school will be structured in this way: full days on May 20, May 21, and May 22 and half days on May 23 and May 24. The teacher work day that would have normally happened the day after students finish will be served on the afternoons of May 23 and May 24.

Solicit Mowing Bids: The board approved the Kaleb Oelze contract for mowing our school grounds for $180 per mow. They also approved the Aaron Simmons contract for mowing the football field for $130 per mow.

The van purchase was tabled until the April board meeting.

Bus Bids: Board members voted to use VW Emissions grant money to purchase a new bus from Midwest Transit Equipment for cost.

Board Election and Reorganization: Candidates on the April 2 ballot are: Mike Lewis (incumbent, president), Pat Miller (new candidate), and Josh Oswald (incumbent). The reorganization meeting will be held April 18, immediately prior to the board meeting. New members will be sworn in and officers elected. This is an open meeting and everyone is welcome to attend. Board members voted to set the reorganizational date on April 18, 2019, at 6:30 p.m. with regular session board meeting to immediately follow.

Policy and Regulations: Board members voted to adopt policies and regulations P0320, P1210, P2640, P3425, R3165, R6190.

Lockers and Locker Rooms: Board members voted to purchase services to install new lockers at the cost of $15,538 from Electro Painting and Refurbishing. The money is to come from the athletic account tournament money.

The salary schedule was tabled until the April 18 regular meeting.

The next regular board meeting will be Thursday, April 18, 2019, at 6:30 p.m.

The meeting was adjourned at 5:22 p.m.