Fairfax R-3 Board of Education held its regular board meeting June 20, 2019, at the school. Present were: Mike Lewis, Marshal Oswald, Jon Graves, Sam O’Riley, and Chris Smith, board members; Jeremy Bur-right, superintendent; Dustin Barnes, K-12 principal; and Karen Burke, board secretary. Josh Oswald and Doug Miller were absent.
The agenda was approved with additions and deletions as presented.
Financial Report/Monthly Reconciliation: As of the June 20, 2019, ledger, the fund balance is $904,582.04. This includes insurance payments for the roof and the beginning balance for the 2018-2019 fiscal year of $830,418. Year-to-date expenditures as of June 20, 2019, were $2,146,178.38 or 115% of the school’s total budgeted expenditures. Year-to-date revenue as of June 20, 2019, was $2,220,341.59, which is $254,449.59 over or 112% of projected revenues.
End-of-year projections: The June 20, 2019, ledger reports that revenues plus expenditures (the amount left after the bills are paid) is $74,163.21. A deposit from DESE will post Friday for $64,430.23 and Fairfax R-3 will settle with Tarkio for Wolves’ expenses, which should be more than last year’s $10,000. Overall, it looks like Fairfax R-3 will finish with about $140,000 going into reserve. A meeting is being set up with Tarkio to settle Wolves’ expenses.
The lease purchase balance is still $147,092.12. This does not show the $89,345.30 payment from last month. There was a delay at the bank regarding this payment and it should show on next month’s report from UMB.
Insurance clearing account: $0.00. All payments for current roof work have been made. There is still some supplemental work that will also be turned into the insurance company. This will be filtered through the insurance claim account and most likely paid in fiscal year 2019-2020.
The June monthly bills in the amount of $277,142.06 were reviewed and approved for payment.
Roof Update: The roof has been completed.
School wrapped up at the end of May. Teachers all checked out and are finished for the year.
Mr. Barnes has met with all but one of the new teachers. They seem very excited to get started at Fairfax R-3.
The back-to-school week teacher days and Professional Development schedule is done for the 2019-2020 school year.
Textbook and consumable orders have been placed for the year.
Summer practices/camps and weights are off and running for the summer.
Athletic Dead Week is August 3-11.
High school sports practices start August 12.
Junior high sports practices begin August 19.
Sports schedules are done and are on the school website.
Registration is August 6.
Teacher work days are August 12-14.
Back-to-School Night is August 13.
Teacher and Program Information
Fairfax R-3 has purchased a new K-2 and intervention reading program titled “Really Great Reading.” This will take the place of the Pathways curriculum and will be taught during Tier reading times. NWRPDC is offering some free training this summer and that information was passed onto our elementary/special education and title staff. They are all signed up to go.
Whitney Schebaum will be taking over as Project Lead the Way (PLTW) Lead Teacher. She is going to lead teacher training in Kansas City this summer and will train the new elementary staff.
Kameron Schieffer, as part of last year’s Monsanto Grant, will be expanding the PLTW into another junior high course this fall. He is going to PLTW module training this summer.
Fairfax R-3 is partnering with Missouri Western State University with a program which would allow the new math teacher and science teacher to facilitate dual credit classes here at school. The math teacher will be teaching college algebra and the science teacher will be teaching college biology.
This fall, as part of PD and improvement, the kindergarten through third grade art, physical education, and music teachers will be working on establishing Standards Referenced Grading Criteria. These will be tied to Grade Level Standards.
In addition to the Standards Referenced Grades, Building Behavior Standards have been established that will be implemented starting this fall.
The school will be using more PD and collaboration time this next year to work with NWEA testing information. These assessments gave some good data, but this data isn’t used as much as it could be to establish learning goals and interventions. Using this testing data is a work in progress and should improve the more years the school has the data and uses the assessments.
The final, end-of-the-year reading reports: At the beginning of the year, grades K-6, 45.7% of students were meeting all reading assessment measures. At the end of the year, 68.1% of students were meeting all reading assessment measures. This is a good gain, but the school’s goal is 80%. It is hoped that with the change to the Really Great Reading program in grades K-2 and with some tweaks during other grade level Tier times, this goal can be met in 2019-2020.
The consent agenda was approved.
Lease Purchase Allocation: There is still $57,000 left in the lease purchase account. Some of the items discussed over the past two years are: fire alarm system, camera system, and/or windows. Board members voted to allocate the lease purchase money towards a fire alarm system.
Approval of 2019-2020 budget: This budget represents the best estimate of revenues and expenditures based on the school’s budgeting history. The board unanimously voted to approve the 2019-20 budget as presented.
Board Policy Update: There are no updates at this time.
Fund 4 Transfer: Funds need to be transferred to cover expenses for capital projects like the new bus and previous billing from the roof. Board members voted to transfer $22,629.20 from Fund 1 to Fund 4.
Handbook Changes: Mr. Barnes reviewed the handbook changes with the board and the board members voted to approve the handbook changes as presented.
Forrest T. Jones resolution for 403b services: Forrest T. Jones provides retirement plans in addition to Missouri Teacher and Non-Teacher retirement. Board members voted to appoint the Forrest T. Jones company as manager of 403b and 457 plans for the district.
Approval of Financial Software: The contract with Midwest Data Center will include services for hosting a SQL server for the updated district financial software. The school’s financial software will no longer be supported at the end of the 2020 fiscal year. Board members voted to approve monthly payments to Midwest Data of $2,446.35 to include an additional hosting cost for financial software. They also voted to approve a one time cost of $17,780 for training, licensing and set up with Tyler Financial Management.
Bus Payment: Board members voted to pay Midwest Transit $97,456 for the purchase of the new bus.
Professional Development Plan: The budget for the PD plan is estimated and included in the 2019-2020 proposed budget. The board members approved the professional development plan as presented.
Milk Bids: Board members approved Anderson/Erickson for milk services.
Final Roof Payments: Board members voted to pay Nations Roofing $10,630, Jason Brown Roofing $10,050, and Cornerstone Roofing $119,695.
The next regular board meeting will be Thursday, July 18, 2019, at 6:30 p.m. The meeting adjourned at 7:33 p.m.