The Atchison County Commission met Tuesday, August 6, 2019. Present were: Presiding Commissioner Curtis Livengood, South District Commissioner Richard Burke, North District Commissioner Jim Quimby, and Susette Taylor, Clerk of the Commission.
Minutes of the previous meeting were read and approved.
Bills were reviewed and approved.
Monthly department reports were reviewed and approved.
Clerk Taylor, Presiding Commissioner Livengood, and North District Commissioner Quimby traveled to Chillicothe to attend a medical marijuana seminar presented by Attorney Ivan Schraeder. The seminar reviewed the proper way to establish policy related to medical marijuana.
There being no further business, the commission adjourned.
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The Commission met Thursday, August 8, 2019. Present were: Presiding Commissioner Curtis Livengood and South District Commissioner Richard Burke. North District Commissioner Jim Quimby was absent. Susette Taylor, Clerk of the Commission, was attending the Missouri Association of Counties board meeting.
Minutes of the previous meeting were read and approved.
Bills were reviewed and approved.
Monthly department reports were reviewed and approved.
Rhonda Wiley, Emergency Management Director, was in to discuss department matters.
The commission went out to inspect flood damage.
There being no further business, the commission adjourned.
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The Commission met Tuesday, August 13, 2019. Present were: Presiding Commissioner Curtis Livengood, South District Commissioner Richard Burke, North District Commissioner Jim Quimby, and Susette Taylor, Clerk of the Commission.
Minutes of the previous meeting were read and approved.
Bills were reviewed and approved.
Allen McNaughton from Westboro was in to express his concerns about road conditions, mainly the dirt roads where the weeds have grown up.
Mark Manchester, E-911/Emergency Management Assistant Director, was in to present the CEPF grant application.
Adam Meyer, Road and Bridge Supervisor, was in to report that Dalton Hudson was released to return to work on light duty. He plans to return on Monday, August 19.
The commission discussed the hiring of additional grader operators, as well as offering overtime hours to those willing to work additional hours operating a grader. They also requested Supervisor Meyer to look into leasing a tractor and purchase a mower for use to get the weeds down on dirt roads. He will check into costs through state bid specifications.
There being no further business, the commission adjourned.
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The Commission met Thursday, August 15, 2019. Present were: Presiding Commissioner Curtis Livengood, South District Commissioner Richard Burke, North District Commissioner Jim Quimby, and Susette Taylor, Clerk of the Commission.
Minutes of the previous meeting were read and approved.
Bills were reviewed and approved.
Clerk Taylor reported that the first draft of the 2020 Atchison County Multi-jurisdictional Hazard Mitigation Plan Update has been posted for a 30-day public comment period. Any public comments will be incorporated into the plan. After the 30-day public comment period ends, the plan will be submitted to SEMA for review. After SEMA conducts the review, the plan will be submitted to FEMA for review and approval.
The Atchison County Multi-jurisdictional Hazard Mitigation Plan can be found at the following link: https://nwmorcogdotorg.files.wordpress.com/2019/08/atchison-county-hmp-draft-8-6-2019.pdf
The commission reviewed Resolution No. 03-2019, a resolution of Atchison County adopting the Atchison County Multi-Jurisdictional Hazard Mitigation Plan, and voted to approve the resolution as presented.
Luis Zenteno and Tamiko Exford with FEMA – Governmental Affairs DR 4451 – MO were in to introduce themselves, answer questions and were taken on a tour of the flood damaged areas so they could understand the current conditions citizens are still facing. Emergency Management Director Wiley was present for the meeting.
Adam Meyer, Road and Bridge Supervisor, was in to report on Road & Bridge matters.
There being no further business, the commission adjourned.
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The Commission met Tuesday, August 20. Present were: Presiding Commissioner Curtis Livengood, South District Commissioner Richard Burke, North District Commissioner Jim Quimby, and Susette Taylor, Clerk of the Commission.
Minutes of the previous meeting were read and approved.
Bills were reviewed and approved.
The following citizens were present to address the commission about pushing Road #165 from the Linden Church – south approximately 1½ miles: Richard Sperber, Ronda Gilbert, Tony McKenney, Jacob McKenney, Mark McKenney, Dick Athen, and Dan Athen. Also present for the discussion were Jeremy Davis, representing the telephone company, and Adam Meyer, Road and Bridge Supervisor. Mr. Sperber stated that the road is currently impassable. He stated that all landowners along that section were in agreement and they would like to request that the county push the road. Mr. Sperber stated that he and Brandon Oswald would agree to supply the dirt needed.
Jeremy Davis stated that the telephone company has fiber down that road and it is currently exposed in at least three locations. The telephone company was still willing to supply the necessary rock once the road was pushed to bring it into CART compliance. He added that they would need to secure the exposed fiber before pushing begins.
Mr. Sperber stated that he had spoken with Atchison-Holt Electric, as there are several poles that will need to be moved.
Questions about fencing were addressed by Supervisor Meyer. He stated that if the landowner wants to keep the fence then they are responsible for removing and putting it back. If they no longer have a need for the fence the county will remove it.
Mr. Sperber inquired if funding was available for this project. The commission said if the weather had cooperated last fall it was scheduled to have been done. With landowners being in agreement, preliminary work can proceed with right-of-way agreements, which Supervisor Meyer will provide.
The commission stated that the county is currently short on grader operators and with road conditions the way they are, this project will be scheduled, but will take some time. Everyone understood and thanked the commission for their time.
Supervisor Meyer addressed concerns about the road conditions going to and from the Graves-Chapple Farm. Field Day activities are scheduled for Monday and Tuesday, August 26 and 27. The road is currently being heavily used by contractors that are working on the Mill Creek Levee repairs and this presents a safety concern with the added traffic of the field day. The commission granted approval to close the road to truck traffic for time needed to prepare the road for the event and during the event. Supervisor Meyer will contact Jim Crawford with University Extension, Sheriff Dennis Martin, and the contractor in charge of the Mill Creek Levee repairs.
Supervisor Meyer then presented state bid information for a 1500 R John Deere 100hp tractor. The state bid to lease for eight months/300 hours was $5,400 with excess hours over 300 at a rate of $10 per hour.
The state bid amount for a 12’ flex wing rotary cut mower is $11,250.
Presiding Commissioner Livengood asked Supervisor Meyer if he has a man that he can keep in the tractor if it is leased for at least 30 – 40 hours per week. Supervisor Meyer said he did.
The commissioners voted to lease the John Deere using the state bid rate stated above and purchase the flex wing rotary cut mower at a state bid rate of $11,250, all through Hiawatha Implement in Mound City, with delivery as soon as possible. South District Commissioner Quimby requested checking on an option to purchase at the end of the lease.
Rhonda Wiley, Emergency Management/E-9-1-1 Director, and Assessor Lori Jones were present to visit with the commission about an upcoming appeal in regards to substantial damage on a property in the flood plain.
The commission reviewed the substantial damage report prepared by Director Wiley, the assessment records provided by Assessor Jones, and spoke with a SEMA representative about the county flood plain ordinance and the variance process to make sure that everything was completed as required. The commission will hear the appeal on Thursday, August 22.
Director Wiley and Assessor Jones discussed additional data needed to complete the substantial damage reports and Assessor Jones said she would look into the data provided and see if there was a way to provide it to make it easier to access.
Director Wiley then presented a bid to replace two consoles at the 911 center. She explained that this is a unique opportunity to upgrade and replace the two consoles and at a savings to the county. A county in Kansas that replaces and upgrades their equipment frequently has done so and Midwest Mobile has offered them to Atchison County at a fraction of the cost of a new replacement. Due to the fact this will be in high demand and there is no other source to get this upgrade for this cost, the commission voted to waive the bidding process and purchase the two station replacement as a sole source opportunity for $6,286.98 with installation cost in the amount of $6,620.
Additions and abatements to the tax books were approved as follows:
Personal Property, July 2019 – Additions to the tax books: 2018, $2,753.77; 2017, $557.59. Abatements from the tax books: 2018, $20.71; 2017, $138.22.
Real Property, July 2019 – There were no additions to or abatements from the tax books.
There being no further business, the commission adjourned.
