The City of Tarkio Board of Aldermen met Wednesday, May 13, 2020, at 6:00 p.m. Mayor Morehouse called the meeting to order. Roll call was done by Tarkio City Clerk Rebecca Jones. Mayor Morehouse and aldermen Scott Poppa, Mike Klosek and Andy Riley were all present and alderwoman Blu Dow was present via Zoom (some not present due to the ongoing COVID-19 pandemic). Visitors present were Brooks Hurst, Tarkio Street Superintendent Jamie Quimby, Tarkio Police Officer Adam Stanton, and Tarkio Building Inspector Jesse Payne. Others present via Zoom included Tarkio Park Board President Ashlee Driskell, Tarkio Park Board Secretary Ashley Alsup, Tarkio Park Board member Corey Martin, Tarkio Park Superintendent Chris Hogue and employee Chris Niles, Tarkio Chief of Police Tyson Gibbons, Atchison County Health Department Director Julie Livengood, and Diane Hofer with Olssons Associates.
Mayor Morehouse asked for the approval of the April 8, 2020, regular meeting minutes as distributed. The board voted to approve the minutes.
The general election was moved to June 2, 2020, due to COVID-19 and the municipal court has not been in session since February. The next session of court will not be until June 22, 2020, if the guidelines can be met.
Park Board President Ashlee Driskell and Secretary Ashley Alsup were present to discuss the Tarkio Municipal Pool opening for the 2020 season. Julie Livengood with the Atchison County Health Department was present to give recommendations on the pool opening with the COVID-19 restrictions still in place. After a 40-minute discussion, alderman Scott Poppa made a motion to postpone the decision until the June 10 meeting of the Board of Aldermen. Klosek seconded the motion and the motion passed.
Brooks Hurst was present to speak on options the Gould Peterson Municipal Airport could utilize with 100% federal money. Hurst suggested to use the CARES Act funds, a federal funding program that Gould Peterson will be receiving in the amount of $30,000 for a tractor for pulling the mower at the airport. The Airport Improvement Plan (AIP) funds have changed to 100% instead of a 90/10 match. Hurst suggested building a maintenance shed, re-seal joints and patch the apron, and also possibly add a tank to run in tandem with the existing fuel tank. The funds available for this will be approximately $677,000. Riley made a motion to go forward with the CARES Act and the AIP funds for possible construction and repairs mentioned. Poppa seconded the motion and the motion passed.
Mayor Morehouse read Bill No. 248-20, Ordinance 234-20, An Ordinance Authorizing The Execution Of Missouri Highways And Transportation Commission’s Agreement To State Block Grant Agreement Amendment #1 On Project No. 18-001A-2 By And Between The City Of Tarkio, Missouri, A Municipal Corporation, And The Missouri Highways And Transportation Commission, To Provide Airport Improvement For The City Of Tarkio, And Authorizing The Mayor And City Clerk Of The City Of Tarkio, Missouri, To Execute The Same By And On Behalf Of Said City. Poppa made a motion to approve Bill No. 248-20, Ordinance 234-20. Riley seconded the motion and it passed. Mayor Morehouse gave the second reading of Bill No. 248-20, Ordinance 234-20. Riley made a motion to approve Bill No. 248-20, Ordinance 234-20. Klosek seconded the motion and it was approved. Ordinance 248-20 passed.
Mayor Morehouse asked for an intent to award Idecker, Inc. the bid for the runway at the Gould Peterson Municipal Airport, $5,493,715.05 for the base and alternate #2 bid, pending approval from MoDOT. Riley made a motion to accept with the intent to award Idecker, Inc. bid and alternate #2 bid for the runway project at Gould Peterson Municipal Airport in the amount of $5,493,715.05. Klosek seconded the motion and it passed.
Mayor Morehouse opened the bids for the 2020 asphalt overlay for the streets. Bid #1 was from Herzog of St. Joseph, Missouri, with a change in the overlay amount on one street. Their bid was $74,910.00. Bid #2 was from Keller Construction, St. Joseph, in the amount of $65,280.00. The bidders did not both bid on the same amounts. Alderman Poppa made a motion to table the approval of bid acceptance to the June 10, 2020, meeting to contact the bidders about their bids. The motion was seconded and approved.
Street Superintendent Quimby gave the board two sets of dates to have City-Wide Clean-up Week. Poppa made a motion to set the Clean-Up Week for September 14-18, 2020. The motion was seconded and approved.
The aldermen discussed the approval bid for the plumbing and heating for the new street department Morton building. Meek & Sons Plumbing and Heating, Tarkio, bid $5,900.00 for heating and $4,650.00 for plumbing; Hometown Comfort Crew LLC, Rock Port, bid $7,270.00 for heating and did not submit a plumbing bid; and Wallin Plumbing & Heating, Shenandoah, Iowa, bid $9,358.00 for heating and $8,637.00 for plumbing. Klosek made a motion to accept Meek & Sons Plumbing and Heating bids for a total amount of $10,904.23. Dow seconded the motion and the motion passed.
Mayor Morehouse read Bill No. 249.20, Ordinance 233-20, An Ordinance Of The City Of Tarkio, Missouri Amending Chapter 210 Offenses, Section 210.2170, Temporary Political Signs Permitted – When; Repealing All Other Ordinances In Conflict Therewith. Dow made a motion to approve Bill No. 249.20, Ordinance 233-20. Poppa seconded the motion. Votes taken were: Dow nay, Poppa aye, Klosek aye, and Riley abstained.
Mayor Morehouse gave the second reading of Bill No. 249.20, Ordinance 233-20. Klosek made a motion to approve Bill No. 249.20, Ordinance 233-20. Poppa seconded the motion. Votes taken were Dow nay, Poppa aye, Klosek aye, and Riley abstained. Bill 249-20 was adopted.
Dow, City Buildings: Dow Construction still plans to fix the pillars at the Community Building. The entrance area at the south side of City Hall is crumbling on the inside wall. Smith Construction of Peru, Nebraska, will be called to check on a price to brick in the front of the building.
Klosek, Tarkio Volunteer Fire Department: Klosek had nothing to report on the fire department.
Riley, Parks Department and Pool: Chris Hogue reported the poles for the small ballfield are now set for the backdrop. The new playground equipment will also be installed sometime in May. Regular park mowing is being done.
Poppa, Street Department: Jamie Quimby gave his report on repairs/equipment. “I have scheduled the 1,000-hour maintenance for the front loader and ordered the supplies for skid steer maintenance. City-Wide Clean-up week has been rescheduled for September 14 to 18. We are only going to pick up large, bulky rubbish. Due to the COVID-19 Pandemic, Shane Hogue and I continue to try to social distance. A few large tree limbs have fallen due to high winds. I met with Mike Poppa about tree removal for this year as there are several on the list. Shane and I have cleaned and dug several ditches, but there are several more to do. Grass seed has been purchased for re-seeding; we are trying to be noninvasive as possible but still get good drainage. A locate was put in for the new building and we’re cleaning on the lot. The old street sweeper needs to be removed, a tree was removed by Mike Poppa and the stump will be ground down. Karen with Morton Building will be meeting with me to help see about dirt work. The weeds on Main Street and a few other places were sprayed. During cold weather, chemicals take longer to work. The cold patch will be ordered as soon as night time temps are above 45 degrees.” Quimby requested to put the Allis-Chalmers Grader out for bid.
Chris Hogue, Animal Control: Hogue reported that there have been no animals in the pound.
Tyson Gibbons, Tarkio Police Department: Tyson gave his report. Two cats were rescued from a home and taken to the vet clinic. The department is looking into different phones through Safety Net. Poppa made a motion for the police to proceed with the phones. Klosek seconded the motion and the motion was approved.
Adam Stanton, Building Inspections: Stanton gave the city an update on buildings to be taken down. The Electronic Plus building at 324 Main Street and the previous Tarkio-Westboro Community Food Pantry building at 415 Main both are coming down soon. The New-2-You building at 311 Main Street needs to be demolished but the owner, Donna Dewees, is deceased. Tarkio Renewal has sent out letters for a fundraising drive for this specific building. Stanton requested to enter into a contract with Tarkio Renewal to take down the New-2-You building. Riley made a motion to proceed with a contract with Tarkio Renewal for the demolition of the New-2-You building. Poppa seconded the motion. With three ayes (Poppa, Riley, and Dow) and one nay vote (Klosek), the motion passed.
Clerk Jones asked the board if they had any questions on the financials and also commented that the sales tax was down in the month of April. Mayor Morehouse then requested Jones give her announcement. Jones announced that June 3, 2021, will be her last day of full-time employment for the position of City Clerk. Riley commented that the city should start taking applications in December of this year and hire in January 2021.
The board voted to approve the payment of the outstanding bills. The meeting was adjourned at 8:10 p.m. The next regular meeting will be June 10, 2020, at 6:00 p.m.