The Fairfax R-3 School Board held a regular board meeting June 18, 2020. Mike Lewis called the meeting to order at 7:00 p.m. Also present were: Josh Oswald, Sam O’Riley, Jon Graves, and Miles Smith, board members; Jeremy Burright, superintendent; Dustin Barnes, principal; and Karen Burke, board secretary. Board members Chris Smith and Brett Johnson were absent.
The agenda was approved as presented.
The financial report was reviewed.
Last year total year-to-date (YTD) revenues totaled $2,489,578. This year total YTD revenues total $2,167,857. Last year total YTD expenses totaled $1,723,415. This year total YTD expenses are $2,050,856.
Budgeted revenue vs. budgeted expenditures is $54,650.
YTD revenue vs. YTD expenditures was $117,001.
The monthly reconciliation compared expenditures for the 2018-19 year at $170,737.00, and revenue of $76,750. Expenditures for the 2019-20 year are $145,458.91, and revenue is $113,984.
The Fund Balance Report showed $1,147,433 for last year (YTD), and $1,019,584 for this year (YTD).
The lease purchase balance is $52,062.
The June monthly bills in the amount of $149,939.27 were reviewed and approved for payment.
SUPERINTENDENT’S
REPORT
The fire alarms were due to be completed on April 30, 2020. The school is in communication with the company headquarters and legal counsel to get this work completed.
A rough draft of the COVID Action plan for the fall of 2020 was prepared and the board offered input. A final plan will be ready for the July board meeting. The plan will then be reviewed with staff in early August. There are still many items that will need to be finalized, but they are focused on the following:
1) A plan, created in cooperation with local DHSS, that is appropriate for the risk in the district and the safety of students and families.
2) Implementing some form of social distancing during the school day.
3) Accommodating absenteeism and modifying instruction when a student or staff member is mandated by DHSS to quarantine due to COVID-19 exposure.
4) Keeping the instructional day as normal as possible while modifying the environment and groupings of students to minimize contagion.
5) Only implementing procedures that can be consistently enforced.
Josh Oswald left the meeting.
PRINCIPAL’S REPORT
Graduation was held Saturday, June 13.
Back to School Week teacher days and professional development schedules are being worked on for 2020-2021 school year.
Textbook and consumable orders have been created and will be placed after tonight’s meeting.
Schedules have been re-visited in order to have a plan which allows for individual elementary specials and four staggered lunch shifts to limit the amount of students in the cafeteria at once.
The Fairfax AMI Plan has been submitted to DESE which would allow the school to use 36 hours of “Virtual Education Days” toward minimum amount of hours the school has to be in session. These hours would not need to be made up at the end of the year. As of now they can be used for snow, inclement weather, sickness, etc.
Registration is August 11. Teacher Work Days will be August 19, 20, and 21. Back to School Night is August 20.
Administration has been working on start of school plans and looking at scenarios to have as normal of a start to the school year as possible.
Mr. Barnes also reported on June summer conditioning and the July calendar of athletic events. Athletic no contact week is August 1-9. High school practices will begin August 10, and junior high practices will begin Autust 17. Athletic schedules for 2020-2021 are completed and on the school website.
They are working on practice transportations and the best and safest ways to get athletes to and from practices.
The consent agenda was approved.
New Business
Board members voted unanimously to approve the Fairfax R-3 School district budget as presented. Estimated total revenues are $2,061,117.63 and projected expenditures are $2,065,329.38.
Changes in the presented board policy align with the TOMO agreement but should be agreed upon prior to approving any agreement with the school’s drug testing provider. This agreement solidifies Fairfax’s process for drug testing with the drug testing provider. Board members voted to approve the updated drug testing policy as presented and to approve the TOMO Drug Testing agreement as presented.
The annual Fund 4 transfer is used to cover expenses that are taken from the general fund for equipment over $1,000. Each year the fund is modified to zero it out. Board members approved the transfer of $90,195.33 from Fund 1 to Fund 4.
The bill for cameras was modified by Midwest Data Center to remove labor but includes the cost of the hardware. The payment of $8,189.60 to Midwest Data Center for the installation of security cameras was approved.
Board members voted to approve the payment of $1,272.00 to UMB for fees associated with managing the school’s lease purchase.
The next regular board meeting will be Thursday, July 16, 2020, at 6:30 p.m.
The meeting was adjourned at 8:05 p.m.
