The Atchison County Commission met Thursday, August 27, 2020. Present were: Presiding Commissioner Curtis Livengood, South District Commissioner Richard Burke, North District Commissioner Jim Quimby, and Susette Taylor, Clerk of the Commission.
Presiding Commissioner Livengood called the meeting to order.
Minutes of the previous meeting were read and approved.
Bills were reviewed and approved.
Rhonda Wiley, 911/EMG director, was in to discuss updating the CAD Log System. The system logs every call that comes into the 911 system and is over 10 years old. She has requested pricing from CIS and Midwest Data Center. Estimates are expected to be under the bidding requirement. The commission approved moving forward with the purchase if the bids were as expected.
Collector Diane Livengood was in to report on the 2020 Tax Sale. She reported that one property was sold. She requested approval to enter into an intergovernmental agreement with the City of Tarkio for the renewal of Property #5001-15-001090.1. This agreement allows for the abatement of back property taxes upon approval of the property. The city would be required to pay $169.41 to the county for postage and advertising fees. The commission voted to approve entering in the agreement.
Circuit Clerk Lorie Hall was in to address the commission about funding the training of an employee for 35 hours per week for a total of seven weeks. This employee will be training for duties within the Circuit Clerk’s office. Once training is complete the individual will work when someone from that office needs time off for vacation or sick leave and then will be funded by the State. Presiding Commissioner Livengood inquired as to why the state would not pay for training for a employee in a state office. Circuit Clerk Hall stated that normally these hours would be paid out of the special projects fund, but due to COVID-19, the courts are focused on their essential functions. The Special Assistance Program does not directly facilitate the essential functions of the court, so the members of the Circuit Court Budget Committee voted in their March 23, 2020, meeting to suspend the program. Presiding Commissioner Livengood requested documentation to support that it was due to COVID-19 that the program was suspended. Clerk Hall presented the documentations in the form of the minutes from the March 23, 2020, electronic mail meeting of the Circuit Court Budget Committee and the June 12, 2020, webex meeting. Following review of the supporting documents, the commissioners voted to allocate up to $3,500 out of the CARES Act funding to the Circuit Clerk’s office for seven weeks of training since the need was directly attributed to the end of the Special Projects Funding due to COVID-19.
Clerk Taylor presented the Atchison County CARES Act Agreement for funding from the Rock Port R-II School District with a Certification of Expenditures attached outlining unbudgeted expenses directly related to COVID-19. Mr. Sickels also presented a list of items the school would like to purchase upon approval of funding. After discussion and review of the documents, the commissioners voted to approve the agreement with Rock Port School and to allocate $125.00 per student to each school district for them to utilize on unbudgeted needs related to COVID-19. The agreement with Rock Port School for CARES Act funding was signed by Presiding Commissioner Livengood.
Clerk Taylor will use the 2020 student count and notify the school districts of funding.
There being no further business, the commission adjourned.