The Atchison County Commission met Tuesday, June 1, 2021. Present were: Presiding Commissioner Curtis Livengood, South District Commissioner Richard Burke, and North District Commissioner Jim Quimby. Susette Taylor, Clerk of the Commission, was absent.

Presiding Commissioner Livengood called the meeting to order.

Minutes of the previous meeting were read and approved.

Bills were reviewed and approved.

Monthly department reports were reviewed and approved.

Emergency Management Director Rhonda Wiley was in to present the state bid for two additional APX 8000 radios to use during COVID-19 testing and vaccination sites which would allow Atchison County Emergency Management and Law Enforcement to participate across all radio bands. The bid for two radios and accessories, plus three single unit chargers totaled $11,386.00. Both Missouri and Kansas State bids were used to obtain the lowest pricing. After review and discussion, the commissioners voted uanimously to accept the bid and purchase the radios through the county’s remaining COVID-19 funds.

Director Wiley then discussed adding a Pyramid Digital Vehicular Repeater System DVRS P25. The vote was tabled until the commission could visit with Clerk Taylor about the balance of the funds.

There being no further business, the commission adjourned.

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The Atchison County Commission met Thursday, June 3, 2021. Present were: Presiding Commissioner Curtis Livengood, South District Commissioner Richard Burke, and North District Commissioner Jim Quimby. Susette Taylor, Clerk of the Commission, was absent.

Presiding Commissioner Livengood called the meeting to order.

Minutes of the previous meeting were read and approved.

Bills were reviewed and approved.

Monthly department reports were reviewed and approved.

Emergency Management Director Rhonda Wiley was in to present the information for adding a Pyramid Digital Vehicular Repeater System DVRS P25 for the approved radios. No action was taken, and Director Wiley will research additional information for presentation to the commission.

The commission participated in a conference call with Ameren to discuss the Atchison County road agreement. Joining the call, in addition to the commissioners, were: Adam Meyer, Atchison County Road & Bridge Supervisor; Tim Schulz, Jamie Stone, Ethan Piveral, Don Woody, and Trace Megenbier, Ameren; and Brian Hoseman, Invenergy. Brian Hoseman stated that they are currently in the process of putting intersections back to pre-construction status.

There being no further business, the commission adjourned.

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The Atchison County Commission met Tuesday, June 8, 2021. Present were: Presiding Commissioner Curtis Livengood, South District Commissioner Richard Burke, North District Commissioner Jim Quimby, and Susette Taylor, Clerk of the Commission.

Presiding Commissioner Livengood called the meeting to order.

Minutes of the previous meeting were read and approved.

Bills were reviewed and approved.

Monthly department reports were reviewed and approved.

Additions and abatements for April 2021 were approved as follows: personal property – additions: 2019, $133.89; 2020, $4,807.95. There were no abatements from the personal tax books. There were no additions to or abatements from the real tax books

Clerk Taylor reviewed SEFA information with the commission and reported that she would be amending the 2020 and 2021 SEFA information to accurately reflect what was spent each year. When preparing the budget Clerk Taylor did not realize that the work on the two disaster projects was done over a span of three years. Clerk Taylor reported that she had contacted Todd Schuler with the State Auditor’s Office, and he stated that no public hearing was required to amend those numbers. Clerk Taylor made the necessary amendments and will forward the documentation to the state. With the amendments the county is under $750,000 in federal spending each year and will not be required to have an A-133 audit. Both years will be audited by the state, so an independent audit will not be required.

Emergency Management Director Rhonda Wiley was present for the opening of state bid from Motorola Solutions (contract number 22897 State of Missouri) for two DVR-LX VHF vehicle mount in-band-frequency Plan B with accessories. The commission inquired about the balance of funds remaining to be spent through the allowed allocations with the CARES Funding. Clerk Taylor reported that there was currently $176,079.49 in the fund. Current invoices totaling approximately $91,000 have been approved, which will leave approximately $85,000.00 for allocation.

Director Wiley reported that the responders would be placed in her emergency vehicle and the Atchison-Holt Ambulance director’s vehicle and would boost the transmission frequency on all handheld Motorola APX 8000 radios when they were on site of a COVID related emergency, COVID testing site, or COVID vaccination site.

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After reviewing the bid information and seeing that this would be a good use of the remaining CARES Funds, the commissioners voted to accept the state contract bid from Motorola Solutions in the amount of $41,426.10 and the bid for configuration and installation in the amount of $3,910.00.

Director Wiley and the commission then discussed placing one of the APX 8000 radios with each first responder in the county. This would give them enhanced communication across all emergency sections for COVID related emergencies also. The commissioners voted to use contract number 21810 and purchase an additional five APX8000 Portable/Model 2.5 radios at a sale price of $3,589.80 each for a grand total of $17,949.00 from Motorola Solutions.

After the commission had adjourned Clerk Taylor contacted Michelle Blakely at Midwest Mobile to request a new bid sheet on the five additional radios approved by the commission. Michelle stated that since the DVRS’s were approved they could order the radios with certain components already added, which would make them cheaper than the original bid accepted.

She sent the following communication detailing all the changes:

On 5/17/21 I sent the quote/bid for two APX8000 portables, Motorola’s Quote 1470496 + MMRS Quote 201001333: $11,287.64 +$160 = $11,447.64. I believe this was approved.

On 6/7/21 I sent the quotes/bids for two DVRS’s with install and capabilities to modify existing 2 APX7500 mobiles and 6 APX8000 portables. The total of the two quotes, priced together ($41,426.10 + $3,910) is $45,336.10.

I believe the board approved seven APX8000 portables instead of two. If calculated from the original quote/bid the individual price of each portable would have been ($11,447.64 / 2 = $5,723.82 each) therefore seven would be $40,066.74.

If this agrees with your calculations, the amount approved for both the DVRS’s and seven APX8000 portables would be $85,402.84 ($45,336.10 + $40,066.74).

The amount is less than the original quote/bid, because the PSU option (which is the option in the portables to make the radios work with the DVRS) is added to the new radio at the time of purchase instead of adding it after-the-fact. There is also some adjustment to programming since this is not added to all of the portables only the existing 4 units. Then the option to add the PSU to the additional five units is added back on.

Attached are four updated quotes for the equipment that we have been discussing.

APX8000 portables 7 on Motorola Quote 1470496 = $39,634.24

MMRS Programming of 7 APX8000 = $460

Futurecom DVRS 2 on Motorola Quote 1481437 = $41,219.10

With modifications to work with existing two APX7500 mobiles and four APX8000 portables

MMRS Programming & Installation = $3,790.00

Grand total = $85,103.34

Clerk Taylor contacted Presiding Commissioner Livengood so that he was aware of the changes. He said since the total amount was below what they had already approved it was acceptable to go ahead and sign the agreement. Clerk Taylor will notify Director Wiley.

There being no further business, the commission adjourned.