The Fairfax R-3 School District Board of Education held a regular meeting April 19, 2022.
Jon Graves, board president, called the meeting to order at 6:40 p.m. Also in attendance were Brett Johnson, Chance Clement, Crystal Woodring, Sam O’Riley, and Theresa Larson, board members; Jeremy Burright, Superintendent; Dustin Barnes, Principal; Karen Burke, Secretary/Treasurer; and CTA members. Miles Smith was absent.
The board approved a gift from the Fairfax Improvement Foundation for chemical treatment of the football field by Jeremy Lewis.
The agenda was approved as presented.
Minutes of the March 17 regular and executive sessions and April 1, 2022, special executive session were approved.
The board reviewed the financial report.
Expenses for March 2022 were $220,652 and revenue was $113,283.
The March Year-to-Date Budget Comparison showed that approximately 66.16% of the budgeted expenses has been spent.
Year-to-Date revenue is $2,098,587 and expenses are $1,634,385.
The 2021-22 Fund Balance Report was $1,913,769 ($124,596 over 2020-21 without ESSER draw-downs).
The monthly bills in the amount of 104,184.99 were reviewed and approved for payment.
Food service costs in 2021 were $36,112, and $45,678 in 2022. A grant will offset costs by $7,603.73.
Superintendent’s Report
All buses are back in service and new vans are being used.
Dr. Burright gave an update on facility projects this summer. Bids for asphalt will be solicited, they are working with the city on drainage, there was no update on swings, and work on the floor will be scheduled. He also reported on repair of the walk-in freezer, and there was no storm damage.
In SPED, it was reported CAPs are complete.
In Title, the last event and EOY Title meeting are coming up.
Dr. Burright reported on strategic planning, in-house facilitation, and needs a start date for a board retreat.
In personnel, he reported that Fairfax R-3’s tenured teachers are informed in writing to collect as documentation to put in their file and must be signed by June 1.
Dr. Burright updated the board on the teacher pay rate of $38,000.
Principal’s Report
Mr. Barnes reported on general information, which included an elementary field trip to the Arbor Day Farm, the FFA Elementary Ag Day on April 14, and preschool and kindergarten screenings on April 13 and April 14.
The 2022-2023 junior high/high school schedule has been finalized. Mrs. Hedlund is starting to work on four-year plans and schedules with the students in grades 6-11.
They are also working on finalizing textbook and consumable requests and purchases for the 2022-2023 school year.
Mr. Barnes also reported on several end-of-year events, including the final Project Lead the Way Module for the year in the K-6 classrooms following their MAP testing, seniors’ last day, the senior trip, and graduation.
They are working on summer calendars for athletic and activity practices and competitions.
Activities Dead Week (Band) is July 2-10. Athletic Dead Week is scheduled for July 30-August 7.
Fall practices for high school sports will start August 8.
Board memberse voted to approve the consent agenda.
New Business
Insurance rates have increased slightly on current plans, but the district contribution will remain the same. Board members voted unanimously to approve the insurance rates and board contributions as presented.
Board members also voted unanimously to approve Craig McAdams to deliver mowing services to the district for the 2022-2023 school year at the cost of $495 per mow. This will cost a total of approximately $11,385 and is estimated at 22-23 mowings.
Bids for food service will be solicited. This will allow the school district to get competitive bids and decide on a food supplier for the 2022-23 school year. It is expected to be in excess of $50,000. Board members unanimously approved the letting of bids for food service supplies.
Bids for milk service will also be solicited. This is done each year and the cost is less than $50,000. Board members voted unanimously to approve the letting of bids for food service milk delivery.
Board members voted unanimously to approve the SEMA Plan Agreement as presented. This will be for the use of Fairfax buses only, not the Fairfax drivers.
The March 2022 payment of $4,149 to Falls City Mercantile for normal food service supplies was unanimously approved.
The Apple Bus payment for Vo Tech transportation was discussed. This is normally less than $1,000 but there was an additional charge for transportation to Vo Tech without Craig. The payment to Apple Bus in the amount of $1,047.49 was unanimously approved.
Old Business
The COVID Plan will be reviewed with community members and recommendations made in May. The school district will be required to have this in place until the window for ESSER III expenditures has closed in 2024.
Josh Ohlensehlen believes an exterior door will cost around $1,500 and has quoted $600 for labor. Board members voted unanimously to approve Josh Ohlensehlen to replace the high school office exterior door for a cost not to exceed $2,500.00.
Board members approved changing the calendar to make March 10 a full day of school. Changing the calendar allows the school to count the AMI day on March 10 as a full day instead of a partial day.
The next regular board meeting will be May 19, 2022, at 6:30 p.m.
The meeting adjourned at 8:14 p.m.
